Glossary · HOA boards

What is a quorum at an HOA meeting?

A quorum is the minimum number of members, or share of the voting power, that must be present in person or by proxy for a meeting to conduct official business.

Without a quorum, a meeting can talk but can't act: votes taken without one may be invalid. The quorum for owner meetings is set by the association's bylaws and state law, often as a percentage of the total voting interests. Board meetings have their own, separate quorum.

Many associations struggle to reach quorum at annual meetings. Collecting proxies before the meeting is the most common fix. Some bylaws or state laws also allow a meeting that fails to reach quorum to be adjourned and reconvened with a lower requirement.

Record in the minutes how quorum was established (how many owners attended and how many proxies were counted) before any vote is taken.

In HOAOS. HOAOS meetings record attendance and quorum, with agendas and minutes, on every plan. See how HOAOS handles it.

Free resource: HOA annual meeting checklist.

Related terms

Keep reading.

HOA boardsProxy voting

Proxy voting lets an owner who can't attend a meeting authorize another person, the proxy holder, to be counted and to vote on their behalf.

Read the definition → HOA boardsCC&Rs

CC&Rs (covenants, conditions and restrictions) are an HOA's recorded governing document, binding every owner to its rules on use, upkeep and dues.

Read the definition →

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