LandlordOS Leases
LandlordOS keeps each lease's terms and documents in one place and gives every tenant their own portal. It turns the lease's dates, rent, fees and deposit into the tenant's rent charges, and tenants use the portal to see the lease, pay rent and send requests. Leases and the tenant portal are on every plan from $10/mo; lease e-signing starts on Standard at $25/mo.
Example LandlordOS lease for Riverside Unit 2B: an active one-year term, $1,600 rent due on the 1st with a $50 late fee after 5 days, a $1,600 security deposit, a $35 monthly pet fee and a signed lease PDF shared with the tenants.
Key facts
01 / Properties & leases
In LandlordOS each rentable home or unit is a property record, with its address, unit number, type, bedrooms, bathrooms and square feet. A lease ties one property to one or more tenants. On Premium you can group properties into portfolios, for example all the units in one building.
A lease holds the terms LandlordOS needs to bill correctly. When you save it, LandlordOS creates the rent charges on the lease ledger, and only upcoming charges change if you edit the lease later. The Reminders page flags fixed-term leases that are ending soon so you can renew or plan the turnover, and can email the tenants too.
02 / Lease e-signing Standard & Premium
You upload your own lease PDF, place the fields, and send it. Each signer gets a secure link by email and signs on any device by drawing or typing their signature, after agreeing to sign electronically. When the last person signs, LandlordOS stamps the signatures onto the PDF, adds a certificate of completion, emails the signed copy to everyone, and saves it as the lease document. E-signing is built into LandlordOS, so there's no DocuSign seat to pay for.
Example signing envelope for Lease_Riverside_2B.pdf, signed in order: the landlord and Jordan P. have signed, and Alex P. still needs to sign with an access code.
What a signed lease includes
03 / Tenant portal Every plan
The LandlordOS tenant portal is a web login for each tenant, with nothing to install. You invite a tenant by email, they set a password, and they see their own lease, balance and documents. You can resend the link or revoke access at any time, and revoking takes effect on the tenant's next click.
Example tenant portal for Jordan at Riverside 2B: the lease waiting to be signed, a $1,600 security deposit due, two shared documents and a submitted maintenance request.
04 / Before and after the lease
LandlordOS covers the steps around a lease. You record an applicant's details, decide, and convert an approved application straight into a lease. At move-in, the deposit, first month's rent and prepaid rent are tracked as charges until they're paid or marked collected. On Standard and Premium, inspections record the unit's condition room by room.
Contact details, current landlord and rent, employer and income, pets, vehicles, occupants and co-applicants. LandlordOS shows the rent-to-income multiple. A checklist shows what's still missing, and you can attach documents such as pay stubs. Approve or decline with notes, then convert to a lease.
Move-in, move-out, periodic, turnover and drive-by inspections. A starting checklist by area, a condition for each item from Excellent to Poor, notes, photos and a needs-attention flag. Schedule one ahead and LandlordOS can email the tenants notice of entry.
Upload files with a title and category, attach them to a property, tenant or lease, and choose for each one whether the tenant can see it in their portal.
Inside LandlordOS
Real LandlordOS screens, with demo data loaded.
Real LandlordOS screens with demo data; names and figures are made up.
Screening & insurance
Not yet. LandlordOS doesn't run background, credit or eviction checks today, and it doesn't track tenants' renters-insurance policies. Rental applications still work without screening: you record the application, review it and decide. Separately, the Landlord insurance page lets you request a quote from Steadily for your own property coverage on any plan.
Honest limits
No tenant screening and no renters-insurance tracking yet.
No lease templates. You upload your own lease PDF to sign or store.
No online application form for applicants to fill in themselves. You enter applications in LandlordOS.
No renewal workflow. LandlordOS flags leases that are ending and can email the tenants; you update the dates or create the new lease.
FAQ
From the blog: How to screen tenants: a fair, consistent process
Lease e-signing is included in the LandlordOS Standard ($25/mo) and Premium ($35/mo) plans, with no separate e-signature subscription. Creating and storing leases is on every plan, including Starter at $10/mo.
Yes. Tenants don't pay anything to use the LandlordOS tenant portal, and it's included in every landlord plan. Tenants also pay no fee when they pay rent online; the landlord covers the processing cost.
Yes. When a lease is waiting for a tenant's signature, a tenant with portal access sees a prompt in the LandlordOS tenant portal that takes them to sign. Signers without a portal account sign from the secure link LandlordOS emails them.
No, not today. LandlordOS does not run background, credit or eviction checks. You can record and decide rental applications in LandlordOS, and screen applicants with a provider of your choice.
No. LandlordOS doesn't track tenants' renters-insurance policies yet. Its Landlord insurance page can request a quote from Steadily for your own property insurance.
Yes. Each unit in LandlordOS is its own property record with its own unit number, lease and tenants, so occupancy and rent are tracked per unit. On Premium you can group a building's units into a portfolio.
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Leases and the tenant portal are on every plan. Start with a 14-day free trial.
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